Introduction

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ProDocs gives you insight into the status and (in) completeness of the documentation of your assets. All documents and drawings on which a certain asset is mentioned are retrieved from the database. The result is displayed both graphically and in an Excel table

ProTransfer

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All documents are read on our secure data server with the ProTransfer function in ProDocs. Your files are uploaded directly and securely to up to 50GB of your PC systems to the ProDocs servers. The files are therefore not in the cloud with unknown servers, as with other transfer providers.

ProDocs Portal

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Your documents are placed in a client-specific ProDocs Portal, an environment 'in the cloud', where your documents are safe. ProDocs is equipped with various modules with which you can manage and process your documents completely

Generate document list

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Which files have exactly been delivered by the (end) customer? What was in all those Zip files? Compressed files are automatically unpacked. ProDocs generates a document list of all files with path, file name, file type and receipt date

Conversion originals to PDF

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All originals are automatically converted to PDF for several reasons. First, the initially received files are considered originals. These are stored in the heart of our system, so we can always go back to the original starting situation. Secondly, almost everyone can open and read a PDF file in ProDocs and Docs2Go. Thirdly, PDF files can be edited by our ProDocs Engine, which means that our engine can add a lot of information in the PDF.

OCRs of Documents

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Using OCR technology, letters, numbers and punctuation marks of documents are read. Subsequently, each PDF file is transformed into a pdf / a file

PDF car wash

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After converting to a PDF file, the PDF files in the ProDocs Engine go through a sort of Car Wash. These files are polished on numerous points, such as relaxing, straightening, adding more contrast, in black and white for readability, splitting large pdf files (> 10mb), converting to pdf / a, preparing for internet

Document type classification

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Our ProDocs Engine classifies the files by document type, such as certificate, contract, manual, e-mail, datasheet, procedure etc. and by drawing type, such as connection sheet, building layout, folder, geographic drawing, ISO, P & ID, loop sheet etc. and photos.

Machine Learning

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The ProDocs Engine is trained once on new symbols. The ProDocs Engine is then trained to recognize and read out the specific (new) symbols: Machine Learning.

Assets identification

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After Machine Learning, the files can be automatically read by the ProDocs Engine and the assets identified

Data verification

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All data is verified at the character level.

Example: is the read character '0' - number 0 - or capital letter O.

Verification

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Here the characters are validated in terms of cohesion. Is it a word according to the dictionary? Or does it meet the prescribed syntax of an asset number?

Read out assets in comparison with database

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The identified assets are matched with the data in the maintenance database. Missing assets, on the technical drawings but not in the maintenance database, are filtered and reported in an Excel overview

Drawings packages clickable

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Assets that are displayed on the Graphic View can be made clickable. These assets are then automatically linked with all drawings on which these assets occur. In this way, one selects each drawing associated with the relevant asset at the touch of a button. Status information pallet

Metadata documents

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Documents are indexed so that every document becomes traceable. To this end, metadata fields of each document are read together, together called the document key: document number, revision number, sheet and / or page number

Graphic representation of result

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The similarities and differences between the identified assets from drawing and in the database are displayed graphically. The values ​​found on the drawing are provided with a rectangle. The assets found in the maintenance database are given a green rectangle, the missing assets a red one.

Excel table result

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The ProDocs engine generates an excellence list with at least the columns: keyword, document, page, paragraph. The True / False column displays the similarities and differences between the identified assets on drawing and from the database.

Conditions

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Free quote is based on the amount of documentation. The order is scheduled after written order confirmation.